How to connect Dynamics 365 Business Central with SharePoint

This "how-to-connect" documentation will explain the initial configuration of an example connection from Dynamics 365 Business Central to a SharePoint Online List in Office 365. We will be synchronizing data stored in Dynamics 365 Business Central.

This guide presupposes that you have installed the Layer2 Cloud Connector and that you are familiar with its basic functionality. The Layer2 Cloud Connector User Documentation will provide you with all necessary information.

Contents

1. Configuring Dynamics 365 Business Central

2. Configuring the Layer2 Cloud Connector

2.1 Creating a new connection

2.2 Configuring the Data Entity 1

2.3 Configuring the Data Entity 2

2.4 Running your connection

3. Hints and known issues

3.1 Connection direction

3.2 Data model

1. Configuring Dynamics 365 Business Central

We are going to need company name to connect to Dynamics 365 Business Central. Go to your Dynamics 365 Business Central and click on the Search Symbol, search for Users and click on Users.

Select a user you want to give access to and click on the three dots to edit this user.

Copy the user name as written here. In the Web Service Access, generate a new Web Service Access Key clicking on the three dots and copy this value. Also copy the Company Name from the Office 365 Authentication as showed in the picture on the bottom right side.

2. Configuring the Layer2 Cloud Connector

2.1. Creating a new connection

Create a new connection by using the Create New Connection option in the Actions pane (right-hand side). The new connection will appear at the bottom of the Connection Manager List (left-hand side). Click on your newly created connection to open the connection configuration settings.

Choose a meaningful name for your connection and replace the current "New Connection" Connection Title with it.

Connections to Dynamics 365 Business Central can be bi-directional. An initial connection should always be uni-directional to assure that both data entities are identical before switching to bi-directional. Therefore, choose Left to Right as Direction. You can change this setting after your initial synchronization finished successfully.

2.2. Configuring the Data Entity 1

We will now set up our Data Entities. Go to the data entity “Data Entity 1” to open the configuration settings.

Choose a Data Entity Title. It is recommended to give your entities meaningful names to maintain an overview when you decide to set up multiple connections.

Select the Data Provider for Dynamics 365 Business Central from the data provider list. You can search for Dynamics 365 Business Central by typing into the selection box.

For the Connection String, we need the information mentioned in step 1. You can copy the below connection string and adjust it to match your gathered information. Use the Verify Connection String option to evaluate if the provided connection string is valid.

InitiateOAuth=GETANDREFRESH;
OrganizationUrl=https://myBusiness.dynamics.com/gui;
Company="Company Name";

• "InitiateOAuth=GETANDREFRESH;" this property will get the access token for your Business Central account. Please note that a pop-up will be shown when you click "Refresh Access Token" where you can enter your Business Central credentials.
• OrganizationUrl=yourBusinessCentralUrl;"please specify the URL for your Business Central tenant".
• "Company=Company Name;" this property must be set to the Company name from step 1.

The Select Statement text box is used to define specific data queries. We will be gathering all results from our table Power_BI_Item_Sales_List. You can copy the below select statement and adjust it to match your needs. Save your changes by using the right-hand pane option Save Changes.

SELECT * FROM Power_BI_Item_Sales_List

To check if all necessary columns are received, you can use the Preview Data option on the right-hand pane which will provide you with a pop-up window showing your sample data from your Dynamics 365 Business Central entity.

2.3. Configuring the Data Entity 2

We are going to send the data to a custom SharePoint Online list. It's required that you set up this list prior to the next steps. Your list should contain matching columns according to your source entity.

Use the left-hand pane to switch to the data entity "Data Entity 2". We will be using the Layer2 SharePoint Provider for this setup. 

For more information about the SharePoint provider visit:

https://www.layer2solutions.com/support/cloud-connector-faqs/layer2-csom-sharepoint-ado-net-provider.

You can copy the below Connection String which contains the minimum of required properties to connect to your custom SharePoint Online list.

URL=https://your_custom_sharepoint_list_url/AllItems.aspx;Authentication=Microsoft_Modern;

• "URL=https://your_custom_sharepoint_url/AllItems.aspx;" this property defines the URL of your custom list that will be addressed.
• "Authentication=Microsoft_Modern;" this property will determine the authentication method used. Microsoft_Modern is the default authentication method to access Microsoft Office 365 / SharePoint Online. For further authentication method, you can consult the provider specifications linked above.

Enter the password that belongs to the user account used in the connection string into the Password field. Save your changes by using the right-hand pane option Save Changes.

In the next step, we will configure our mapping settings. Click on the Mappings option on the left-hand pane. If your fields from SharePoint are named identical to the fields from your source system, the Enable Auto Mapping option will match those columns. Disabling this option allows you to match your columns as needed. We enabled auto-mapping in our setup. Save your changes by using the right-hand pane option Save Changes.

2.4. Running your connection

To run your connection switch back to the main connection configuration node and use the Run Now Button located on the bottom of the setup page. The Run Synchronization Toolbox will also display the synchronization process. 

Below is a data preview of the information we have accessed in our source entity:

This will be the result in our SharePoint Online list after our initial successful synchronization:

If you want to use a bi-directional synchronization, you can now switch your connection direction after our first initial synchronization run finished successfully. See section 3.1 for further information.

3. Hints and known issues

3.1. Connection direction

As far as tested, this connection supports uni-directional as well as bi-directional synchronizations. 

After adjusting the direction to bi-directional, you should check your Mappings settings again because some systems might include read-only columns that cannot be mapped directly.

We also recommend choosing a Conflict Resolution that matches your environment's needs. You can find out more about the different conflict resolutions in our Layer2 Cloud Connector User Documentation.

3.2. Data model

To see all the tables and views you can access with the Dynamics 365 Business Central provider, use this queries in the Select Statement:

SELECT * FROM sys_tablecolumns GROUP BY TableName

If there are more tables or views available, you can load them with the option "load more" in the popup window.

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